Last Updated on May 23, 2023
Calendar tools are essential in helping you plan your days, track appointments, and coordinate events. From simple digital calendars to advanced scheduling apps, these tools offer a variety of features that cater to different needs. To help you find the perfect calendar tool, we’ve compiled a list of 39 top options that will make organizing your life a breeze. Discover these powerful tools to help you stay on track and never miss an important date.
Google Calendar
Google Calendar is a widely used digital calendar tool that helps individuals and organizations manage their schedules efficiently. The free tool, offered by Google, allows users to create and edit events, set reminders, and share calendars with others. With its seamless integration with other Google services, Google Calendar can be accessed on various devices, making it an indispensable tool for a personal and professional organization.
Price Plan
Business Starter: $5.40 per user/month
Business Standard: $10.80 per user/month
Business Plus: $18 per user/month
Microsoft Outlook Calendar
Microsoft Outlook Calendar is a versatile calendar software that enables users to manage their appointments and schedules efficiently. As a component of the Microsoft Outlook email client, which is part of the Microsoft Office suite, it allows users to create, modify, and share events and set reminders. Integration with other Microsoft tools and cross-device accessibility make Microsoft Outlook Calendar a valuable asset for a both personal and professional organizations.
Price Plan
Microsoft 365 Family: $9.99/month
Microsoft 365 Personal: $6.99/month
Apple Calendar
Apple Calendar is a digital calendar service designed to help users manage their schedules and events effectively. As a built-in application on Apple devices, it enables users to create, edit, and share events and set reminders and alerts. Apple Calendar’s seamless integration with other Apple services and applications and its cross-device synchronization through iCloud make it a valuable resource for a personal and professional organization.
Price Plan
50GB: $0.99/month
200GB: $2.99/month
2TB: $9.99/month
Asana
Asana is a comprehensive project management tool designed to help teams collaborate, plan, and track work progress. One of its standout features is the calendar tool, which enables users to visualize tasks and deadlines on a calendar interface. It allows for better organization and time management, as teams can quickly identify due dates, assign tasks, and track progress. The calendar tool can be integrated with other popular applications, such as Google Calendar and Outlook, to streamline work processes.
Price Plan
Premium: $10.99 per user/month
Business: $24.99 per user/month
Trello
Trello is a user-friendly project management platform with a unique card-based system to assist teams in organizing and prioritizing tasks. A key feature of Trello is its calendar tool, which visually represents deadlines and activities. It helps team members manage their time more effectively and stay informed about upcoming responsibilities. The calendar tool is available through the Trello Power-Up system and can be integrated with other calendar applications for a seamless experience.
Price Plan
Standard: $5 per user/month
Premium: $10 per user/month
Enterprise: $17.50 per user/month
Teamup Calendar
Teamup Calendar is a versatile scheduling and collaboration tool that simplifies group coordination and planning. Its calendar tool offers a clear and intuitive visual interface for managing events, appointments, and deadlines. The highly customizable software allows users to create multiple calendars, assign color-coded categories, and share access with team members. Teamup Calendar does not require user accounts, making it a hassle-free solution for teams that need a straightforward and efficient way to stay organized.
Price Plan
Plus: $10 per month/calendar
Pro: $25 per month/calendar
Business: $60 per month/calendar
Enterprise: $105 per month/calendar
TimeTree
TimeTree is a collaborative calendar application designed to help groups coordinate and manage events, appointments, and tasks. Its calendar tool provides an easy-to-use interface that encourages communication and collaboration among team members. TimeTree allows users to create multiple shared calendars, customize them with color coding, and send calendar event invitations to participants. Additionally, the app offers features such as chat functionality and reminders, fostering better organization and teamwork.
Price Plan
It costs $4.49/month.
Zoho Calendar
Zoho Calendar is a powerful scheduling application within the Zoho suite of productivity tools. Its calendar tool offers an intuitive interface for managing events, appointments, and deadlines, helping teams stay organized and on track. Zoho Calendar supports multiple calendar views, event categorization, and customizable sharing settings to cater to various needs. The tool can be synchronized with other popular calendar applications, making it a versatile choice for teams looking to improve collaboration and time management.
Price Plan
Basic: $49 per organization/month
Standard: $99 per organization/month
Professional: $249 per organization/month
Calendly
Calendly is a user-friendly scheduling tool that streamlines arranging meetings, appointments, and events. Its primary focus is to eliminate the back-and-forth communication typically involved in scheduling by allowing users to share their availability and preferences. Calendly then automates the scheduling process, offering potential meeting times based on these preferences. The tool integrates with popular calendar applications, such as Google Calendar, Outlook, and iCloud, ensuring that all parties remain up-to-date and preventing double bookings.
Price Plan
Essential: $8 per seat/month
Professional: $12 per seat/month
Teams: $16 per seat/month
Wrike
Wrike is a robust project management platform that assists teams in planning, tracking, and executing tasks. Wrike’s calendar tool is an essential element that presents a visual layout of tasks, milestones, and deadlines. This feature enables teams to manage time and resources effectively, ensuring everyone knows their responsibilities and progress. Wrike’s calendar tool can be tailored to individual preferences and integrates with popular calendar applications for a seamless user experience.
Price Plan
Team: $9.80 per user/month
Business: $24.80 per user/month
Monday.com
Monday.com is a dynamic project management platform that helps teams organize, plan, and monitor work progress. Its calendar tool is a standout feature, visualizing tasks, deadlines, and milestones for better time management and collaboration. The calendar tool is customizable, allowing users to filter views based on various criteria, and it integrates seamlessly with other popular calendar applications to simplify workflows.
Price Plan
Basic: $8 per seat/month
Standard: $10 per seat/month
Pro: $16 per seat/month
Todoist
Todoist is a popular task management application that helps individuals and teams stay organized and productive. One of its key features is the calendar tool, which visually represents tasks and deadlines to improve time management. Users can easily schedule, prioritize, and track duties using the calendar view, ensuring they remain focused on their goals.
Price Plan
Pro: $4/month
Business: $6/month
ClickUp
ClickUp is a versatile project management solution that helps teams collaborate, organize, and track their work. A notable feature of ClickUp is its calendar tool, which provides a visual overview of tasks, deadlines, and milestones. It helps users manage their time more effectively and stay informed about upcoming responsibilities. The calendar tool can be customized to suit individual preferences and integrates with other popular calendar applications for a streamlined experience.
Price Plan
Unlimited: $5 per member/month
Business: $12 per member/month
Business Plus: $19 per member/month
Smartsheet
Smartsheet is a flexible work management platform designed to help teams plan, coordinate, and track projects. One of its prominent features is the calendar tool, which allows users to visualize tasks, deadlines, and milestones in a calendar format. It aids in time management and ensures team members know their responsibilities and progress. Smartsheet’s calendar tool can be customized to suit individual needs and integrates with other popular calendar applications for a seamless workflow.
Price Plan
Pro: $7 per user/month
Business: $25 per user/month
Fantastical
Fantastical is a feature-rich calendar application designed to help individuals and teams stay organized and manage their time effectively. Its calendar tool offers an intuitive interface that makes scheduling events, appointments, and tasks a breeze. The app supports natural language input, allowing users to create events quickly with minimal effort. Fantastical includes features such as multiple calendar views, customizable event alerts, and seamless integration with other popular calendar services, providing a smooth user experience.
Price Plan
Fantastical Premium: $3.33/month
BusyCal
BusyCal is a powerful calendar application designed to help users stay organized and manage their time more effectively. The calendar tool provides an intuitive interface for scheduling events, tasks, and appointments while offering customizable features to suit individual needs. BusyCal supports various calendar views, flexible alarms, and seamless integration with popular calendar services such as Google Calendar, iCloud, and Exchange. The app is particularly well-suited for Mac and iOS users, offering a native experience.
Price Plan
BusyCal Plus: $9.99/month
Any.do
Any.do is a comprehensive task management application that assists individuals and teams in organizing their work and staying productive. The calendar tool within Any.do provides a visual representation of tasks, events, and deadlines, enabling users to manage their time effectively. The app seamlessly integrates with popular calendar services such as Google Calendar and Outlook, ensuring a smooth workflow. Additionally, Any.do supports customizable reminders, making it easier for users to stay on top of their responsibilities.
Price Plan
Premium: $3/month
Teams: $5/month
Doodle
Doodle is a user-friendly scheduling tool designed to streamline the process of organizing meetings, appointments, and events. Its primary focus is to simplify group coordination by eliminating time-consuming back-and-forth communication. Doodle allows users to create polls with possible meeting times, enabling participants to vote on their preferred options. The tool then determines the most suitable time based on the responses.
Price Plan
Pro: $6.95 per user/month
Team: $$8.95 per user/month
Acuity Scheduling
Acuity Scheduling is a robust tool to streamline appointment booking and management for businesses and service providers. The calendar tool within Acuity Scheduling offers an intuitive interface for organizing appointments, events, and deadlines. It automates scheduling by allowing clients to book appointments based on the user’s availability, eliminating time-consuming back-and-forth communication.
Price Plan
Emerging: $16/ month
Growing: $27/month
Powerhouse: $49/month
Remember The Milk
Remember The Milk is a popular task management application designed to help individuals and teams stay organized and productive. Its calendar tool provides a visual overview of tasks and deadlines, enabling users to manage their time effectively. The app allows users to create, prioritize, and categorize tasks and set customizable reminders to stay on top of their responsibilities. Remember The Milk can also integrate with popular calendar services such as Google Calendar, offering a seamless workflow.
Price Plan
It costs simply $39.99 per year.
Setmore
Setmore is a comprehensive scheduling tool designed to streamline appointment booking and management for businesses and service providers. The calendar tool within Setmore offers an easy-to-use interface for organizing appointments, events, and deadlines. It automates scheduling by allowing clients to book appointments based on the user’s availability, reducing time-consuming back-and-forth communication. Setmore integrates seamlessly with popular calendar apps, ensuring a smooth workflow and preventing scheduling conflicts.
Price Plan
Pro: $5 per user/month
Team: $5 per user/month
MeisterTask
MeisterTask is a versatile project management platform that assists teams in planning, organizing, and tracking their work. Its calendar tool is crucial, providing a visual layout of tasks, deadlines, and milestones to improve time management and collaboration. The calendar tool allows users to schedule and monitor jobs using the calendar view on the same page, ensuring they remain focused on their goals.
Price Plan
Pro: $6.49/month
Business: $11.99/month
10to8
The 10to8 calendar tool is essential for efficient time management and organization, particularly for businesses and service providers. It provides a clear overview of appointments and events, ensuring users stay informed about their commitments. With its user-friendly interface, automation capabilities, and integration with other calendar apps, 10to8 is an excellent choice for those seeking a powerful calendar tool to enhance productivity and simplify appointment scheduling.
Price Plan
Pro: $7.20 per seat/month
Premium: $19 per seat/month
Vyte
Vyte is an intuitive scheduling tool aimed at simplifying the process of organizing meetings, appointments, and events. The calendar tool within Vyte focuses on streamlining group coordination and eliminating time-consuming back-and-forth communication. Users can create polls with possible meeting periods, allowing participants to vote on their preferred options. Vyte then determines the most suitable time based on the responses.
Price Plan
Pro Plan: $8/month
X.ai
X.ai is a cutting-edge calendar tool designed to simplify the scheduling process. By leveraging artificial intelligence, it streamlines meeting coordination, allowing users to arrange appointments, manage time, and stay organized effortlessly. The tool integrates with popular email and calendar applications, making it an essential asset for busy professionals seeking to enhance productivity and efficiency.
Price Plan
Individuals: $8/month
Teams: $12/month
Front
The calendar tool in Front is designed to make scheduling a seamless process. Users can create and manage events directly from their inbox, collaborate on shared calendars, and even schedule meetings with external clients or partners. By consolidating team communication and scheduling within the same platform, Front helps teams stay organized, save time, and work more efficiently.
Price Plan
Growth: $49 per seat/month
Scale: $99 per seat/month
Premier: $229 per seat/month
Airtable
The calendar tool in Airtable lets users customize their views, filter records based on specific criteria, and even color-code events for better organization. Users can drag and drop events to reschedule, add new documents directly from the calendar view, and sync the calendar with external apps like Google or Apple Calendar.
Price Plan
Plus: $10 per seat/month
Pro: $20 per seat/month
Sunsama
Sunsama is a task and calendar management tool designed to help users stay organized and focused on their most important work. By integrating task management with calendar functionality, Sunsama enables users to effectively plan and prioritize tasks, meetings, and events, all within a single, unified platform.
Price Plan
It starts at $16 per month.
Book Like A Boss
Book Like A Boss is an all-in-one scheduling and booking platform for entrepreneurs, freelancers, consultants, and business owners. The platform offers a calendar tool that simplifies scheduling appointments, managing bookings, and organizing events. Book Like A Boss also provides tools for collecting payments, sending automatic reminders and notifications, and managing customer information.
Price Plan
Espresso: $9/month
Mocha: $12/month
Cappuccino: $19/month
Latte: $29/month
WhenWorks
WhenWorks is a scheduling tool for organizing appointments with clients, colleagues, and friends. Users can customize their availability and generate a shareable link for others to schedule appointments. The tool integrates with popular calendar services like Google Calendar, Apple Calendar, and Microsoft Outlook, allowing users to manage events in one place and avoid double booking.
Price Plan
It costs $5/month.
TimeBridge
TimeBridge is a calendar and scheduling tool designed to simplify organizing meetings and appointments with clients, colleagues, or friends. It allowed users to coordinate their schedules by sharing availability and finding common meeting time slots. TimeBridge aimed to make scheduling more efficient and reduce the back-and-forth communication often required to finalize meeting times.
Price Plan
The paid plans start at $9.95 per month for the Pro plan and go up to $49.95 monthly for the Business plan.
YouCanBook.me
YouCanBook.me is an online scheduling tool that allows individuals and businesses to schedule appointments, meetings, and events with clients, customers, and colleagues. It integrates with popular calendar services such as Google Calendar, iCloud, and Outlook and offers features such as automatic time zone detection, customizable booking forms, and payment integration.
Price Plan
The paid plans start at $10 per month for the Paid plan.
Koalendar
Koalendar is a scheduling and calendar tool that allows individuals and businesses to schedule appointments, meetings, and events with clients, customers, and colleagues. It offers a range of features such as automatic time zone detection, customizable booking forms, and integration with popular calendar services such as Google Calendar, Outlook, and Apple Calendar.
Price Plan
The paid plans start at $6.99 per month for the Pro plan.
Calendar.com
Calendar.com is an online calendar tool that helps individuals and businesses manage their schedules, appointments, and events. It offers a range of features such as drag-and-drop scheduling, customizable views, and integration with popular calendar services such as Google Calendar and Outlook. It is affordable and flexible, making it accessible to many users.
Price Plan
Contact their customer support to get more information on their pricing plans.
ScheduleOnce
ScheduleOnce makes scheduling easier for individuals and teams. It lets users create booking pages, automate reminders and follow-ups, connect with different calendars, and customize availability. ScheduleOnce saves time and simplifies scheduling by reducing the need for back-and-forth communication. It helps schedule appointments, interviews, and webinars and manage team schedules.
Price Plan
Growth: $10/month
Toggl Plan
Toggl Plan is a calendar tool that caters to small and medium-sized teams. It includes shared calendars, group scheduling, and customizable event pages. Users can connect with various calendar platforms, automate notifications, and quickly view their schedules. Plan helps teams collaborate on scheduling and resource management.
Price Plan
Team: $8 per user/month
Business: $13.35 per user/month
Simpliday
Simpliday is a calendar tool that combines calendars, to-do lists, and notes into one platform. It synchronizes data with other calendars, email services, and task management tools. Simpliday also offers a virtual assistant feature to help manage schedules and tasks. Its customization options and unique feature set make it a versatile tool for managing daily tasks.
Price Plan
It costs $29 per month.
Skedda
Skedda is a calendar tool that simplifies scheduling and resource management for businesses. It offers a customizable booking system for meeting rooms, equipment, and more. Skedda enables users to set availability rules, manage bookings, and automate notifications. It also integrates with payment processors. Its customization and payment integration makes it an effective tool for managing different types of bookings.
Price Plan
Pro: $50/month
SyncGene
SyncGene is a calendar tool that synchronizes calendars and contacts across different platforms. It supports various providers like Google, Outlook, and iCloud. SyncGene allows users to merge their calendars and contacts into one interface and share them with others. Its cross-platform compatibility makes it an efficient tool that avoids conflicts between calendars.
Price Plan
Premium Monthly: $9.95/month
Premium Yearly: $7.42/month
FAQs
What are some popular free calendar apps?
There are several free online calendar tools available that offer great features without a price tag. Some popular options include Google Calendar, Microsoft Outlook Calendar, Apple Calendar, and Any.do.
How do I find the best calendar apps?
To find the best calendar app for your needs, consider factors like platform compatibility, ease of use, features, and integration with other tools. Read reviews, try different apps, and see which ones fit your personal or professional requirements.
Do premium calendar apps offer a free version?
Many premium calendar apps offer a free version or a trial period with limited features. These free versions can still be helpful but might not include advanced options like customization, multiple calendar views, or third-party integrations.
What makes a calendar tool customizable, and how does it help with scheduling?
A customizable scheduling tool lets you personalize the calendar interface, event categories, notifications, and more. These features help you tailor the tool to your specific needs, making it easier to organize events, appointments, and tasks in a way that works best for you. Customizable tools can also adapt to different preferences, making them ideal for team collaboration.
Are free calendar apps safe to use?
Most free calendar apps from reputable developers are safe to use. However, it’s essential to review privacy policies and check user reviews before using a free calendar app to ensure the protection of your personal information. Stick to well-known and highly-rated apps to minimize any potential risks.
Final Thoughts
In conclusion, this guide’s 39 best calendar tools offer various features and functionalities to help you stay organized and manage your time efficiently. These tools cater to multiple needs and preferences, ensuring something for everyone.
A well-structured calendar enhances productivity, maintains a healthy work-life balance, and promotes overall well-being. Using the ideal calendar tool, users can efficiently manage appointments, events, and tasks, ensuring optimal time utilization and avoiding missed important dates.
