Wrike Project Management Software: What Makes It The Best?

Last Updated on October 20, 2023

Wrike is a powerful and versatile project management software that can help businesses of all sizes streamline their workflows, increase productivity, and achieve their goals. With its intuitive interface, robust set of features and flexible customization options, this stands out as one of the best project management solutions on the market.

From project planning and task management to team collaboration and reporting, this has everything you need to manage your projects efficiently and effectively. Discover why this is the best project management software for your business today.

Project Management: Overview

Project management is the process of planning, organizing, and overseeing the resources and tasks needed to achieve specific goals and objectives within a defined time frame. It involves the application of knowledge, skills, tools, and techniques to manage a project effectively, ensuring that it is completed on time, within budget, and to the satisfaction of stakeholders.

The core elements of project management are defining project scope and requirements, identifying project stakeholders, creating a project plan, allocating resources, monitoring progress, identifying and mitigating risks, and managing changes. Effective project management requires strong leadership, clear communication, effective collaboration, and managing competing priorities and constraints.

Project management is used in many industries and fields, including construction, engineering, information technology, healthcare, finance, and many others. It is a critical process that helps organizations achieve their strategic goals and objectives, drive innovation, and stay competitive in a constantly evolving business environment.

This is one of the best online project management tools for managing projects.

Please continue reading to know more about this Project management App.

What Is Wrike Project Management Software?

This is a project management software that helps businesses of all sizes manage their projects, tasks, and teams. It provides a flexible and collaborative platform for project planning, task management, communication, and reporting, all in one place.

With this, teams can collaborate on projects, assign and track tasks, and share files in real time. The software also offers features for time tracking, project calendars, and Gantt charts, which make it easy to stay on top of project timelines and deadlines.

Wrike’s customizable dashboards and reports provide project progress and team performance visibility, allowing project managers to make informed decisions and adjustments. Additionally, Wrike integrates with various third-party tools, including email, storage, and communication applications, to streamline workflows and enhance productivity.

Overall, this project management software is an all-in-one solution for businesses that need to manage projects, teams, and tasks efficiently and effectively, making it a popular choice for organizations of all types and sizes.

Wrike Project Management Software Features

This project management software offers a comprehensive range of features that help businesses of all sizes manage their projects, tasks, and teams effectively. Here are the features of Wrike:

Spaces

Make and customize your team’s workspace. Bring together your job breakdown structure, team procedures, and favorite tools. Granular permissions are used to control access and visibility.

Projects, Folders, Tasks, and Subtasks

Create an unlimited number of folders, projects, tasks, and subtasks for your team and see who is in charge of each effort.

Types of Custom Items

Work in your style with a fully customizable workstation. Customize your layout with identifiable terms that correspond to your team’s operations, and conceal any things that aren’t necessary.

Forms of Dynamic Request

Automate your job intake, direct all requests from internal and external customers to one location, and ensure requesters give the information you require.

Templates

With pre-built templates, you can get your projects up and running quickly. From marketing to professional services, browse templates dedicated to your team or department.

Blueprints

Save recurring tasks, projects, and folders as blueprints to recreate them the next time you need them rapidly. You can also start from scratch when creating new plans.

AI Work Generation

Analyze your rough work notes and turn them into sub-items that can be executed using intelligent artificial intelligence.

Integration of Productivity Apps

With robust native connectors, you can consolidate all incoming work from numerous channels. Wrike consolidates all work items from email, Zoom, Slack, and Microsoft Teams.

Calendar View

Display your work things in a calendar view quickly. Please keep track of what has to be done and when it needs to be done. Check out what other teams are working on to keep on track.

View from the Board

Our new Kanban-style board view can boost efficiency by up to 45%. You can easily change the state of your work by moving boards. Keep track of your project and detect tasks that are past due.

Improved Table Display

View your work in a spreadsheet without switching to Excel or Google Sheets. Add custom fields, extend or collapse objects, and hide empty folders to customize your appearance.

Gantt Diagrams

Visualize your entire project in an interactive timeline view. View dependencies, establish milestones, drag and drop tasks, and instantaneously change due dates.

Reservations for Resources

Estimate the number of hours a project will take and evaluate quickly whether your chosen resource has the availability to accomplish it.

Workload Diagrams

View individual capability on the workload chart for your team. Recognize uneven workloads and reallocate jobs as needed. Change modes to see how resources are allocated among projects.

Management of Effort

When establishing this task, you may assess the effort required to finish it.

Job Functions

Add custom titles to your employees to classify them based on their roles, such as Graphic Designer. Job functions will assist you in allocating work and determining whether you have enough resources for a specific project.

Budgeting

To avoid going over budget, compare your planned costs to your actual prices. Configure your account with your selected currency settings and hourly rates.

Time Management

Keep track of how many hours your staff, contractors, and freelancers spent on a project. Sync this information with your accounting system for simple invoicing.

Cross-Tagging

To keep track of your workload, you can create an unlimited number of places, folders, projects, and tasks. Cross-tag them so that each team has complete visibility without duplicating work in numerous areas.

Internal and External Approvals

Create an approval chain for your projects. Send secure links to external approvers with whom you engage in expediting the sign-off process.

Document Editor in Real Time

Files should be attached to the appropriate tasks, folders, and projects—no need to download files when using this Document Editor to edit attachments. Your new version will be uploaded automatically.

Proofing

Our industry-leading proofreading program allows for 100% clear, visual communication straight into assets. It also makes it simple to compare original and modified files.

Desktop and mobile applications

On the fly, double-check your work. You can use your iOS or Android device to evaluate and approve assets, track project progress, and run reports.

Collaboration with an External Requester

Streamline communication with requesters, including those who are not this users. Instead of switching between applications, use external request forms to operate in one place.

Attachments to files and storage

With our built-in file storage, you may offset your storage costs. Integrate with cloud platforms such as Box, Dropbox, and Google Drive to attach files and upload new versions.

Analytics View is now available.

View project status and assignees on an interactive reporting dashboard that gives you a bird’s-eye view of your team’s work.

Insights into Marketing

Unlock data from 50+ digital marketing platforms in real time to track campaign performance. Recognize bad performance or budget difficulties early on and shift rapidly to increase ROI.

Advanced Analytics and Business Intelligence

In customizable analytics dashboards with extensive filtering, track performance and compare it to benchmarks. You may quickly customize productivity measures, slice, and dice data, and view results.

Dashboards that can be shared

Create personalized personal or team dashboards to assist your leadership in organizing and tracking the metrics and deliverables that are important to them.

Reports in Real Time

With Wrike’s simple report builder, you can communicate progress and make choices in real-time. Reports can be scheduled to be delivered directly to your inbox.

Individual Work Experience

Get a full-screen view of the tasks that have been allocated to you. Use custom widgets and adjustable filters to organize your work exactly how you want it.

Integrate Wrike

You can link this Integrate to an infinite number of applications. Customize your integrations, sync your data, and fully automate your workflows.

Dual-Way Sync

Work in unison, even with teams that utilize various programs. This supports two-way syncing with Jira, GitHub, and other applications.

Application Integrations

This integrates with over 400 applications, including Salesforce, Hubspot, Bynder, Zoom, Slack, and others. With everything in one location, you can increase your productivity and efficiency.

Automation

By developing an automated process, you automate repeating workflows, sync related actions, and decrease manual errors and strenuous activities.

Integration of DAM and Open API

Make your creative process more efficient. Connect Cloud Content Connector to your favorite digital asset management platform or create your integration to store, alter, and publish files easily.

Adobe Creative Cloud Add-On

Allow your design team to use Wrike through Adobe. Without leaving Adobe Creative Cloud, you can get creative briefs, engage with stakeholders, and evaluate and approve materials.

Integration with ShareFile

With the Wrike-Citrix integration, you can provide the highest level of protection for data used by your Finance, Legal, and HR departments.

Customizable User Types

User types can be created, duplicated, and managed. Set appropriate permissions based on license type and account role, making onboarding easier.

Locked Areas

Keep your most sensitive information in the most secure workspace possible. Certain executive collaboration areas help to prevent undesirable data leaks.

Lock Wrike

Create encrypted keys that your business owns to add an extra layer of protection. Only you can determine whether or not your data is accessible.

Roles of Access

Create your access roles and adjust them as needed. Take complete command of who has access to shared areas, folders, and projects.

User Groups

User Groups assemble selected users into groups and subgroups following your organizational structure: share folders and things with groups who require them.

Reports on User Activity

To trace the activities of each user in your account, use on-demand audit reports. Get clarification on who to contact for information.

Two-Factor Authentication

Two-Factor authentication enables multifactor authentication and manages user permissions to protect your company’s most sensitive information.

SSO (Single Sign-On) (SSO)

Sign in to Wrike once with your corporate credentials, which Microsoft Azure, Google, Okta, OneLogin, and others support. 

How To Use Wrike Project Management Software?

Here are the general steps to follow when using Wrike project management software:

Set Up Your Account

Sign up for an account on the Wrike website and customize your settings and preferences.

Create Your Workspace

Create a workspace for your team or project, and define the tasks, projects, and subtasks.

Assign Tasks

Assign tasks to team members and set due dates and priorities.

Collaborate And Communicate

Use Wrike’s collaboration and communication tools, such as comments, @mentions, and file sharing, to keep your team up-to-date.

Track The Progress

Monitor task and project progress using Wrike’s dashboards and reports, and make adjustments to keep projects on track.

Manage Resources

Use Wrike’s resource management features to allocate team members to tasks and projects based on their availability and workload.

Customize Your Workflow

Wrike is highly customizable, so make sure to adjust the platform to fit the needs of your specific team or project.

Integrate With Other Tools

Wrike integrates many third-party tools, such as email, storage, and communication applications, to streamline workflows and enhance productivity.

Get Support And Training

Wrike offers customer support and training resources to help users get the most out of the software and address any issues or questions.

Overall, the specific steps for using Wrike project management software will depend on the size and complexity of your team and projects and your particular goals and workflows.

The Pros And Cons Of Wrike Project Management Software

Pros Of Wrike Project Management Software

Wrike project management software has many benefits and advantages that make it a popular choice for businesses of all sizes. Here are the pros of Wrike:

Versatile and Customizable

Wrike is highly customizable to fit the needs of different teams and projects. It offers a wide range of features and integrations, making it versatile and flexible.

Easy To Use

Wrike has an intuitive and user-friendly interface that allows teams to collaborate, manage tasks, and track project progress without requiring extensive training or technical expertise.

Collaboration And Communication

Wrike provides powerful collaboration and communication tools, including real-time messaging, file sharing, and commenting features, enabling teams to work together effectively and efficiently.

Comprehensive Project Management

Wrike provides a comprehensive range of project portfolio management features, including task management, project planning, resource allocation, reporting, and analytics, making it an all-in-one solution for businesses.

Scalable

Wrike can be used by teams of any size, from small startups to large enterprises, and can be scaled up or down as needed, making it a flexible and adaptable solution for growing businesses.

Security And Privacy

Wrike uses industry-standard security protocols to protect user data and maintain privacy, ensuring that confidential information is kept safe and secure.

Wrike project management software is a powerful and versatile solution that offers many benefits and advantages for businesses of all types and sizes, making it a popular choice for project management.

Cons Of Wrike Project Management Software

While Wrike project management software has many advantages, it has its limitations. Here are the cons of Wrike:

Steep Learning Curve

Although Wrike has an intuitive interface, some users may need help learning to use all the features and functions effectively.

Limited Free Plan

Wrike’s free plan is limited in features and the number of users, which may need to be more suitable for larger teams or more complex projects.

Price

Wrike’s pricing can be high compared to other project management software options, which may make it less accessible for smaller businesses with limited budgets.

Complex Set-Up

Setting up Wrike and customizing it to specific team and project needs can be complex and time-consuming, requiring more resources and technical expertise.

Mobile App Limitations

The Wrike mobile app has a different range of features than the desktop version, which may limit functionality when working on the go.

Integrations

While Wrike offers many integrations, some users may find that it needs to be compatible with specific tools and applications they use regularly.

Wrike Project Management App: Cost And Price Plans

A. Free

The free plan is for the teams that are just getting started.

Price:

0 USD per user/ month

Features Included:

1. Web, desktop, and mobile apps

2. Project & task management

3. Board view

4. Table view

5. Active task limitations apply

B. Team Plan

The team plan is for the team who are growing.

Price:

9.80 USD per user/ month

Features Included:

1. 2-25 users

2. Unlimited projects

3. Automation (50 actions/user/month)

4. Custom workflows

5. Analytics View

6. Calendar view

7. Dashboards

8. Use case templates

9. Unlimited tasks & subtasks

10. Unlimited custom fields

11. Unlimited request forms

12. 20 free collaborators

13. Interactive Gantt charts

14. Google and Microsoft SSO

15. External requester collaboration

16. Integrations & open API

17. 2 GB storage per user

C. Business Plan

The business plan if for all the teams across the organization

Price:

24.80 USD per user/ month

Features Included:

1. 5-200 users

2. Folder structure & nested projects

3. Cross-tagging

4. Project Blueprints

5. Custom item types

6. Automation (200 actions/user/month

7. Approvals & guest approvals

8. File and video proofing (30+ file formats)

9. Resource management, workloads & time tracking

10. Reports and Unlimited

11. Dashboards

12. User groups & permissions

13. DAM Integrations and Cloud Content Connector

14. Adobe Creative Cloud Extensions

D. Enterprise

The Enterprise Plan is for the large teams

Price:

Contact Wrike For The Price

Features Included:

1. 5 to unlimited users

2. SAML-based SSO

3. Two-Factor Authentication(2FA)

4. Password policies

5. Custom access roles

6. Customizable user types

7. Admin permissions

8. User audit reports

9. Automation (1000 actions/user/month)

10. 10 GB storage per user

E. Pinnacle Plan

The Pinnacle Plan is for teams with a complex work needs.

Price:

Contact Wrike For The Price

Features Included:

1. 5 to unlimited users

2. Locked Spaces

3. Advanced reporting & BI

4. Team utilization and performance dashboard

5. Job roles

6. Budgeting and billable hours

7. Bookings (project-level effort & time planning)

8. SharePoint and HTML5 proofing and approvals

9. Automations (1500actions/user/month)

10. 15 GB storage per user

A Great Alternative for Wrike is Monday.com

If you’re looking for an alternative to Wrike, try monday.com, the best project management software. Monday.com’s powerful tools and simple interface make it ideal for project management and team collaboration. Flexible workflows and visual boards let teams customize the software. Monday.com offers powerful communication tools like real-time collaboration, file sharing, and activity feeds to keep team members in sync.

Conclusion

Wrike is a robust project management software that offers a wide range of features to help teams collaborate and manage projects efficiently. It provides tools for task management, team collaboration, time tracking, reporting, and more. Wrike’s user-friendly interface and customizable workflow make it an excellent choice for teams of all sizes.

One of the notable advantages of Wrike is its flexibility in adapting to different project management methodologies such as Agile, Waterfall, and Kanban. The software also integrates with other tools, such as G Suite, Microsoft Teams, Salesforce, and many others, making it an excellent choice for teams.

The software has a range of plans, including a free version, and the paid plans offer great value for the money with their many features, customization options, and customer support.

Overall, Wrike is a powerful and user-friendly project management tool that can help teams stay organized, collaborate efficiently, and achieve their project goals.

Try Wrike’s amazing work management software for free today!

Wrike offers a free two-week trial with no credit card necessary.

FAQs

Here are some frequently asked questions (FAQs) about Wrike project management software:

Thanks for reading!

Also read: Project Management Tools: Know Its Benefits And Advantages