Last Updated on May 23, 2023
In today’s digital age, managing files can be a daunting task. It is easy to feel too much. You will need to store and organize many documents, pictures, videos, and other types of files. It is easy to feel too much.
There are many file management systems out there that can help make this process easier. In this article, we’ve compiled a list of the 39 file management systems for 2023. This list has something for everyone who wants a simple way to keep their personal files in order.
We have everything you need, from software in the cloud to software on your computer. So please sit back, take it easy, and keep reading to find the best file management system.
The only place you need to look is eFileCabinet. Consider looking for advanced office management software to run your business. Unlike many document management systems, their software and services are so cutting-edge that they can completely change how your business works.
A simple program, eFileCabinet makes scanning, storing, and managing files easy. Documents can be shared and kept safe in both paper and digital formats. Say goodbye to files that are hard to find and not organized well.
You can say hello to a way to manage documents that is easy and works well. Go to their website to learn more about eFileCabinet and how it can help your business.
Pricing: It begins with three plans ranging from $55 to $99.
To get started with eFileCabinet right away, click here.
2. Noodlesoft Hazel
Document management systems like Noodlesoft Hazel are made for small startups and agencies. This system is easy to use and has everything you need to manage your files. It was made for web applications and has end-to-end solutions.
Noodlesoft Hazel is the best way to manage files quickly and easily. It has a dashboard, the ability to drag and drop files, and the ability to recover lost files. With Noodlesoft Hazel, the best file management system, you can simplify your workflow and get more done.
Pricing: It begins with three license plans ranging from $20 to $65.
To get started with Noodlesof Hazel right away, click here.
OpenKM Document is one of the best document management software and paid system for managing files and documents. The OpenKM Document Management System takes care of all the documents that need a safe place to be kept.
Information is essential for the future of the world. Also, we need a better way to keep track of things. OpenKm DMS makes sure that the data is used in the right way.
To judge things and understand how markets work, you need to know about them. As time passes, it will be more important to process information and look at data. The OpenKM system for managing documents has helped a lot of businesses. It has helped them manage their data better and get more done.
Pricing: Contact OpenKM for up-to-date price details and get a free trial!
To get started with OpenKM right away, click here.
Papersave is the best document management solution for all your documentation needs. You can finally get rid of all that paper clutter. With Papersave, you can keep your documents in good shape and work on them accurately from start to finish.
Whether you want to sign a document or make it public, this clever system covers you. With Papersave, you can enjoy the benefits of a paperless office and speed up your work.
Pricing: Contact PaperSave for up-to-date price details and get a quote!
To get started with PaperSave right away, click here.
Want a reliable way to keep track of your electronic documents? Dokmee is a full-featured piece of software that small and big businesses can use. Dokmee has everything you need all in one place. It has solutions that work from beginning to end and are made just for Windows.
This online system for managing documents has everything you need to improve the way you work. Then you can get a good handle on your documents.
It has tools for working together, putting together documents, and signing them electronically. Dokmee is the best solution for your business needs and can make it easier for you to manage documents.
Pricing: Dokmee still needs to provide pricing information for this product or service. Contact them for up-to-date price details.
To get started with Dokmee right away, click here.
Are you sick of having to use a lot of different tools to manage your files? Filestack is the only place you need to look. It is the best software for managing documents because it can do everything.
Both startups and agencies can use it. With Filestack, you can get solutions that work from beginning to end and are made for Windows. Say goodbye to complicated workflows and hello to document management that is easy to use.
You can drag and drop files, use a scalable document management software, play audio files, and change the file type. Don’t accept anything but the best. Switch to Filestack today to manage your documents most effectively.
Pricing: It begins with four monthly plans ranging from $0 to $359.
To get started with Filestack right away, click here.
FileCenter is the best choice for small and medium-sized businesses that need an excellent way to manage their documents. This software has everything you need to start and finish making web applications.
It has everything you need in one place. With FileCenter, you can index documents and keep track of different versions. You can also do a full-text search, change the file type, and recognize characters.
All of them are made to make your work easier and help you get more done. You can say goodbye to files that aren’t in order with FileCenter. Say hello to an easy-to-use system for managing documents.
Pricing: It begins with three monthly and license plans ranging from $5 to $150.
To get started with FileCenter right away, click here.
8. Duplicate Finder and Cleaner
Duplicate Finder and Cleaner is an intelligent program that lets you eliminate duplicate files and files related to each other on your Mac. This all-in-one app works with external devices, iPhone backups, many Picture Library files, file sharing, and Mac hard drive files.
This program will use an intelligent comparison algorithm to eliminate all duplicate and similar files on your Mac.
Using an algorithm to compare pixels, you can eliminate photos that look the same. It checks to see if any of your images are duplicates and makes it easier to find them.
Keep your photo folders and libraries clean and in order.
Pricing: Duplicate Finder and Cleaner must still provide pricing information for this product or service. Contact them for up-to-date price details.
To get started with Duplicate Finder and Cleaner right away, click here.
Employees who don’t have paper documents can learn how to protect their rights through the DOCUP project. This will bring attention to them. DOCUP gives people skills in critical care so they can work fairly and safely.
It gives people a sense of professional responsibility, autonomy, and social security. DOCUP makes sure that workers are safe and that they are known.
Pricing: DocUp still needs to provide pricing information for this product or service. Contact them for up-to-date price details.
To get started with DocUp right away, click here.
Want a complete solution for sharing files? You don’t need other document management software as far as FileAgo. It is full-featured software made for agencies and new businesses.
This online file-sharing system gives Macintosh users a complete set of solutions from start to finish. With FileAgo, you can collaborate, use drag-and-drop.
You may search and filter, send and receive messages, and manage documents all in one place. With FileAgo, you can make sharing files more accessible and get more done.
Pricing: It begins with four monthly plans ranging from $10.99 to $17.99.
To get started with FileAgo right away, click here.
Need a quick and easy way to change files? Check out Vertopal, one of the best document management solutions that lets you change raster images to vector images and vector images to raster images. You can also alter formats for documents, spreadsheets, presentations, markup, and eBooks.
Users don’t have to use third-party software to edit and convert files because they can do it all independently. It lets you change files in a safe way and with powerful tools. Cloud computing’s fast platform enables you to get quick results you can access from anywhere. Now you can use Vertopal to make converting files easier.
Pricing: DocUp still needs to provide pricing information for this product or service. Contact them for up-to-date price details.
To get started with Vertopal right away, click here.
12. Zoho Docs
Zoho Docs lets you store, share, and manage your files in the cloud in a safe way. This document management software can keep all kinds of files in one place. It makes it easy for the rest of the team to find them and share them.
Zoho Docs is mostly for small and medium-sized businesses, but any company can use it because it is cheap and easy to use. Zoho Docs can help small and new businesses keep track of and organize their documents.
Projects can be done by teams that are spread out all over the world. They can talk to each other in real time because sharing and working together is easy.
Pricing: Contact Zoho Docs for up-to-date price details and get a free trial!
To get started with Zoho Docs right away, click here.
13. PinPoint Documents Now
Need a good way to keep track of your electronic documents? You’re all set with PinPoint Document Management System. This software lets you scan paper and electronic documents, storing, retrieving, archives, and securely protecting them.
With the PinPoint Document Management System, you can keep all of your essential documents in one place and store them in a safe place. PinPoint will make it easier for you to manage your documents.
Pricing: Contact PinPoint Documents for up-to-date price details and get a free trial!
To get started with PinPoint Documents Now right away, click here.
DigiBoxxTM lets you get to your files immediately and give feedback on a single, easy-to-use data source. It is safely stored in the cloud and organized in an Indian cloud.
What’s the best? Once you choose a plan, it’s (almost) limitless. You can store and share multiple files of any format and size. Its InstaShare feature lets you send files over email without signing up and store these files for 45 days.
Pricing: It begins with four plans ranging from $30 to $999.
To get started with Digiboxx right away, click here.
15. PDFelement for Business
PDFelement for Business is the only enterprise document management that can do what it can and is easy to use and manage. This is the best program for managing files. Many features will make it much easier to control and process business papers.
First of all, there is safety. In an organization, only some workers can see every document. Some documents should only be available to certain people, and this is easy to do with the password protection option.
Business improvements are continuously being talked about at the highest level of management. With an electronic or digital signature, making any agreement or contract that needs more than one signature is easy. Just sign it, send it to other people, and wait for them to sign it. All done remotely. There will be no legal problems if you use these signatures.
Pricing: It begins with four plans ranging from $29.99 to $139.
To get started with PDFelement right away, click here.
16. SmartSuite Workflow Management
Need a way for your team to work together to get things done? SmartSuite has everything you need. With SmartSuite, you can plan, track, and manage any workflow, whether it’s a project, an ongoing process, or regular tasks.
SmartSuite is a cheap and easy-to-use solution for teams of all sizes. Plans start at just $10 per user per month, and the software is available in 15 languages. Today, use SmartSuite to make your work easier and more productive.
Pricing: It begins with four plans ranging from $0 to $35.
To get started with SmartSuite Workflow Management right away, click here.
17. Canon uniFLOW
uniFLOW is a safe print method that lets your organization get the most out of its MFD. It can let you print and scan without any limits. It was made so you could move around in a whole new way.
With uniFLOW’s output management solution, devices can only be used by people who are allowed to. By recording and limiting access files, it makes sure that sensitive documents pose the least amount of risk.
Pricing: Contact Canon uniFLOW for up-to-date price details and get a free trial!
To get started with Canon uniFLOW right away, click here.
18. Micro Focus Fortify
Microfocus Fortify Software Security Center (SSC) is a management database that is in charge of everything. It gives a business a full view of its application security program. Then it can fix security problems in all of its software.
Fortify SSC uses data from the entire SDLC to measure application security. It can help a business be more productive, accurate, and valuable. Users can audit, prioritize, and manage remediation efforts with the help of the management dashboard and reports.
+It can keep track of the things that are done to test software security. Then you can see what changes need to be made to get the best results from static and dynamic application security tests. Fortify SSC shows how to keep all business applications safe.
Pricing: Contact Micro Focus Fortify for up-to-date price details and get a free trial!
To get started with Micro Focus Fortify right away, click here.
19. Onbase ECM
Looking for a way to manage your organization’s documents and content? OnBase ECM is a flexible enterprise content management solution.
Throughout the lifecycle of the content, it helps businesses store and organize their documents and data. With strategies and methods, OnBase ECM gives you a formal and structured way to manage content.
It has tools that make running a business easier. Your company can do a better job of managing documents and data with OnBase ECM. You will make more things get done and make things run better.
Pricing: Onbase ECM still needs to provide pricing information for this product or service. Them for up-to-date price details.
To get started with Onbase ECM right away, click here.
One of the best document management systems on the market is AlfrescoDMS. As a document management system, it lets you store and retrieve data and read and write to it. If your job requires you to keep track of a lot of papers, check out the Alfresco document management solution.a
A sound document management system is often needed for work involving many transactions and documents for those transactions. You can keep track of your work with Alfresco DMS. It can take care of all business matters in an organized way.
Pricing: Alfresco still needs to provide pricing information for this product or service. Them for up-to-date price details.
To get started with Alfresco right away, click here.
DynaFile is an all-in-one document management system that both startups and agencies can use. It offers solutions for Web Apps from the beginning to the end.
The online Document Management solution from DynaFile has many features on one page. It has a platform that is easy to use, like Time & Attendance Management.
Pricing: DynaFile still needs to provide pricing information for this product or service. Them for up-to-date price details.
To get started with DynaFile right away, click here.
Globodox is software that is easy to use and makes it simple to manage documents. It has a lot of tools that let you scan, search for, secure, and share documents while keeping a record of what you did.
Workflows can be used to route documents and automate your business processes electronically. People in more than 50 countries use Globodox, which shows how popular it is.
Pricing: Globodox has not provided pricing information for this product or service. Them for up-to-date price details.
To get started with Globodox right away, click here.
FOLDERIT is a complete Document Management Software for SMEs and Businesses. FOLDERIT makes solutions for Microsoft Windows that work from the beginning to the end.
It has both offline access and tools for working together. All of these are parts of this online document management solution.
Pricing: It begins with three monthly plans ranging from $19 to $89.
To get started with FOLDERIT right away, click here.
LogicalDoc is an open-source DMS with some of the best tools for businesses to make plans and schedules. The LogicalDoc document management system is an excellent place to start for everyone. Most of the work is done by its best parts. LogicalDoc differs from most document management systems. So, use the open-source DMS LogicalDoc to share documents safely, quickly, and healthily.
The LogicalDoc system for managing documents runs the business. It can keep files safe and make them easy to find. Every business is throwing out paper records. They must be taken care of by the help features in LogicalDoc.
Pricing: Contact LogicalDOC for up-to-date price details and get a free trial!
To get started with LogicalDOC right away, click here.
25. Canto Digital Asset Management
Canto Digital Asset Management is software that helps businesses and startups take care of all their digital assets. It’s an online system with many features, like a library of assets and the ability to search and filter.
It even lets you manage workflow, keep track of versions, and manage metadata. Everything is in one place when you use the software. It’s a good option for people who want to make it simple to keep track of their digital assets.
Pricing: Contact Canto Digital Asset Management for up-to-date price details and get a free trial!
To get started with Canto Digital Asset Management right away, click here.
Papers are hard for many businesses to send, store, manage, and audit. Their business needs a way to keep track of files. Doccept is a Document Management System (DMS) that makes businesses run more smoothly.
Even after the program has ended, storing, archiving, and managing documents is a top priority. They help you set up a process that works for your business and organize documents.
Pricing: Contact Doccept for up-to-date price details and get a free DEMO!
To get started with Doccept right away, click here.
27. AppsTec DMS
The Document Management System from AppsTec is an intelligent way to keep track of documents and content. It can be installed on-premise, in the cloud, or in a hybrid mode, and it works with any Legacy or ERP system.
Their document management software can combine different kinds of papers to make things easier to control, find, and do quickly. It’s good that it’s easy to use, safe, cheap, and easy to run.
AppsTec’s DMS makes it easier for a company to track its workflow. Access files from the outside can be watched. There is version control and an audit trail. Our DMS is the best because it uses analytics and machine learning.
Pricing: AppsTec DMS still needs to provide pricing information for this product or service. Them for up-to-date price details.
To get started with AppsTec DMS right away, click here.
28. Document Locator
Document Locator is a sound system for managing documents that makes work easier and reduces the chance of making mistakes. It’s easy to use because it works with Microsoft Windows. You can also use a Web browser interface to get to files outside of the office.
Businesses, government agencies, and other types of organizations use Document Locator. It can keep track of and protect critical business information. Everyone benefits when there is less waste, less risk, and more efficiency.
Pricing: Contact Doccept for up-to-date price details and get a free DEMO!
To get started with Document Locator right away, click here.
29. BitVare PST Converter
BitVare PST Converter can change PST files to EML, MSG, MBOX, PDF, VCF, and ICS. The app moves email data from Outlook to other email clients or programs that can read these formats.
BitVare PST Converter is a popular choice for both personal and business users because it makes it easy to translate files quickly.
Pricing: BitVare PST Converter still needs to provide pricing information for this product or service. Them for up-to-date price details.
To get started with BitVare PST Converter right away, click here.
30. Krystal DMS
This software has won several awards. It is a web-based document management system that makes administrative tasks and paperwork more manageable. It is easy to install, set up, and use so that you can spend more time on your customers.
The KRYSTAL Document Management System is an excellent way to keep track of your documents. You can use it from anywhere as long as you have a web browser. You don’t need to get any extra software for this system to work.
The software is made so that it is easy and quick to manage documents. You don’t have to spend your time doing boring things. Keeping your business’s records in order is easy with the KRYSTAL Document Management System.
Pricing: Contact Krystal DMS for up-to-date price details and get a free DEMO!
To get started with Krystal DMS right away, click here.
OpenDocMan is a free, web-based document management system (DMS) written in PHP that meets ISO 17025 and OIE standards. You can find it on the Internet. It gives you fine-grained control over who can see which files and installs and updates itself. You can use the rules you already have with OpenDocMan.
You can use OpenDocMan to do what you need to do: manage documents. It does this by being able to read many different kinds of files and by letting various departments look at them. It’s good to be able to find free software for managing documents.
Pricing: Contact OpenDocMan for up-to-date price details and get a free trial!
To get started with OpenDocMan right away, click here.
32. File ZIPO
File ZIPO is a native app that lets you connect Salesforce org to OneDrive, Amazon S3, Google Drive, Dropbox, and Box.com for free. This app lets admins and developers of Salesforce manage files and attachments. Users can zip, sync, back up, archive, and merge files with File ZIPO.
The app is easy to use and integrate because it works with Salesforce. Managing files in Salesforce makes people more productive. File ZIPO makes managing files in both Salesforce and external storage easier. File ZIPO makes dealing with files and attachments easier for Salesforce users.
Pricing: It begins with four monthly plans ranging from $10 to $500.
To get started with FileZIPO right away, click here.
33. WholeClear EDB Converter
Exchange EDB files are easy to change with WholeClear EDB Converter. It can convert any size EDB file so that anyone can use it. The software can convert EDB data to PST, EML, MSG, HTML, RTF, vCard, Office 365, and Live Exchange Server. It quickly converts EDB file emails, contacts, calendars, journals, notes, etc.
Users can turn many EDB files into any of the other formats. A program that converts EDB mailbox items keeps email parts and attachments. During conversion, it makes sure that the data is correct. Users can filter EDB file exports, which makes it easy to use and efficient.
Pricing: You can get it for only $99, a one-time payment.
To get started with WholeClear EDB Converter right away, click here.
34. SysTools Zimbra Converter
Zimbra Converter has filtering options to make sure that the conversion goes smoothly. With date filtering, you can choose which files to move, giving you more control over the process. With Zimbra TGZ, it is possible to move email attachments, contacts, calendars, tasks, and more.
TGZ File Migration keeps the order of folders. It works with all Windows versions and all versions of Zimbra Desktop. It gives people options. Zimbra Converter lets people move files without losing important information.
Its user interface makes it easy to move around and convert files. Zimbra Converter is a safe and effective way to transfer data from one email program or format to another.
Pricing: begins with three license plans ranging from $49 to $499.
To get started withSysTools Zimbra Converter right away, click here.
Locklizard stops PDFs and other documents from being stolen, leaked, or used in the wrong way. Who can see and use documents is limited.
Documents can be locked to devices and locations, and you can watermark content in real-time. You can set expiration dates, and stop printing, editing, copying, and grabbing the screen. You can take away access at any time. Discover your documents’ usage.
Locklizard keeps your papers safe anywhere by using strong encryption, DRM, and licensing rules set by the US government.
Pricing: Contact Locklizard for up-to-date price details and get a free DEMO!
To get started with Locklizard right away, click here.
In February 2020, Ultimate Software and Kronos joined forces to become UKG—the experience of 75 years. UKG wants to change global human capital management and data-driven workforce management.
The HCM clients of Ultimate and the small business reach of Kronos work well together. It combines things like talent, payroll, attendance, and more into one HR suite for companies that focus on people.
Pricing: UKG still needs to provide pricing information for this product or service. Them for up-to-date price details.
To get started with UKG right away, click here.
37. Organyze 3.1
With Organyze 3.1 DMS software, it’s easy to manage documents. The software can, among other things, list many folders, search in a more advanced way, and handle emails. The multi-pane view makes the process easier and helps users find their way around and get work done.
The easy-to-use interface of Organyze 3.1 DMS software makes it easier to manage documents and content. Users can quickly find files and folders with the software’s powerful search.
Organyze 3.1 DMS software is a reliable choice for several businesses. It has many features that make it easy to use. It makes it easier to manage documents and find important information.
Pricing: begins with five license plans ranging from $16.99 to $49.99.
To get started with Organyze right away, click here.
ProofHub helps teams, clients, vendors, stakeholders, and management plans. You can plan, organize, and deliver projects with ProofHub. Discussions, to-do lists, Gantt charts, Workflow Boards, and Kanban Boards make planning easier. Notes, calendars, and files can help you stay on top of things.
ProofHub lets you share files between your Google Drive and Dropbox accounts. Group chat and proofreading make it easier for people to talk to each other and work together.
Reports and timesheets are important if you want to finish a project on time and under budget. ProofHub has services for people, small businesses, nonprofits, and large businesses.
Pricing: begins with two monthly plans ranging from $45 to $89.
To get started with ProofHub right away, click here.
OPROMA makes planning tasks, meetings, and teams easier for a project. Customers can work together or on their own with OPROMA from anywhere and on any device. The software’s simple interface makes managing projects and working as a team easier. OPROMA has a lot of tools to help users stay in tracck of their tasks and stay organized.
Powerful scheduling features in the software let users plan and finish projects on time. OPROMA is a tool that has many uses. It’s perfect for businesses of any size. OPROMA is a reliable project management app that gives users more control.
Pricing: OPROMA still needs to provide pricing information for this product or service. Them for up-to-date price details.
To get started with OPROMA right away, click here.
Frequently Asked Questions
What Is Basic File Management?
Essential file management is the most basic way to take care of storing documents and directories on a computer. It involves making files and folders, naming them, moving, copying, and deleting files. It also means putting them in a way that makes sense and works well. The point of essential file management is to make it simple for users to find and open their files.
Then, ensure the data is stored safely and regularly backed up. Essential file management also includes setting permissions and access rights on files and folders. This keeps people from changing important information.
They can keep people from getting in who shouldn’t be able to. A sound file management system will help you work on business processes faster and make fewer mistakes. You can do this with software for managing files. They have tools for the operating system and best practices for organizing files and what to call them.
What Is a File Management System?
Businesses use file document management systems, which are also called “file managers,” to store, organize, find, track, and manage data. This could be a text file, an image, a video, an animation, a contract, or any other type of digital asset.
Files are set up in a way that is similar to how digital asset management (DAM) systems are set up. The main files are separated into subdirectories. Users have complete control over what files are called and how they are organized.
When keeping track of essential company papers, the best online file management software systems are safer. It is easier to use than paper documents or physical filing systems.
What Is The Purpose Of a File Management System?
A File Management System (FMS) stores, organizes, and finds electronic files quickly and easily. FMS is a piece of software that lets people manage and change electronic documents on a computer or network. It allows users to make, delete, move, copy, and edit documents and folders and control who can see what.
The most important goals of an FMS are:
To organize files
An FMS lets users organize files into folders, subfolders, and categories, which makes it easy to find and open files quickly and easily.
To make sure data is correct
An FMS manages file permissions and access rights so that only authorized users can read, change, or delete files.
To make the best use of storage space
An FMS can compress files, remove duplicate files, and store no longer needed files.
To improve collaboration
An FMS makes it easier for people to work together by letting multiple users access and edit files at the same time and by providing version control to keep track of changes to files.
Overall, the goal of a file management system (FMS) is to improve productivity and efficiency by making file management more accessible and more secure.
File management doesn’t have to be challenging in the end. With the right file management system, your files are easy to store, sort, and find. We hope this list of the best file management systems for 2023 has helped you find the best one for your needs.
Remember to think about how much space it has, how safe it is, how easy it is to use, and how much it will cost when making your decision. And if you still need to figure it out, you can try out most of the solutions on this list for free before making a choice.
Then why wait? Use one of the best file management systems on our list to start organizing your files right away, and follow us for more articles like this one.