Last Updated on September 7, 2023
Explore our in-depth review of PinPoint Documents Now, a top-rated file management system. Learn about its features, benefits, pricing, and how it can streamline your business processes. Discover why it stands as one of the best document management software solutions available today.
PinPoint Documents Now: Overview
In the digitized business landscape, the success of your operations often hinges on how well you can manage your documents. That’s where the relevance of a superior file management software like this Documents Now comes into play. With document management becoming an integral aspect of any business, having good document management software at your disposal is logical.
This Documents Now is a document management software solution designed to simplify and automate the process of managing business documents. This system allows businesses to digitally store, organize, and manage their documents, making retrieving, sharing, and protecting critical business information easy.
Pricing
The pricing for this Documents Now includes all the features and services listed below and is primarily based on the number of users you need. For a customized quote tailored to your organization’s specific needs, feel free to GET A FREE QUOTE.
Embarking on the journey with this Documents Now means equipping your organization with the tools to become more efficient than ever before.
In addition to a comprehensive Document Management System, this includes one-on-one training with a dedicated project manager, all system updates, and live chat support with our customer service team.
Here’s a glimpse at what you’ll get with PinPoint Documents Now:
- AI Robot for automatic indexing and filing
- Secure File Sharing
- Secure Document Management Systems
- Retention – Governance
- Custom and Ready to Go Templates
- Checkin and Out feature
- Document Tagging
- Version Control and Comparison
- Role-Based Security
- MS Office Integration
- Mobile Access
- API Integration
- Storage for All File Types
- Simple CRM Built-In
- 2 Factor Authentication
- Full Compliance with Reporting Tools
- Full-Text Search
- Workflow Automation and Routing
- Zoned OCR Capture
- SalesForce Integration
- Audit Trail
- On-Boarding
- e-Signature Integration
- DocuSign Integration
- Business Process Automation
- Integration with Accounting Systems
- Direct Scanning into PinPoint
- A file without Template Cover Pages
- Single Sign-On
- Sweeper Application to Capture Files
- Email Mail-Merge
- Pattern Matching
- Document Publishing / Merge
- Live On-Line Training
- Direct Chat Support
- Internal e-Signature
- Learning Management System with Quizzes and Reviews
- Contact Management System
By leveraging these capabilities, this Documents Now provides unbeatable document management solutions, ensuring your business processes are efficient, secure, and compliant. Get in touch with us today for a free quote.
Features
As a document management software, this Documents Now is a comprehensive solution that offers several exceptional features, including file sharing, document creation, and document management. Let’s dive deeper into these capabilities:
- File Sharing
File sharing is one of the key functionalities of any document management system. This Documents Now allows you to easily share your business documents with team members in a safe and secure environment. No more sifting through endless threads of emails; share documents with a simple click.
- Document Creation
The document creation feature enables users to create electronic files swiftly and efficiently. Whether you’re working on business proposals, reports, or contracts, the process is streamlined and user-friendly.
- Document Management
Document management is the linchpin of PinPoint Documents Now. It provides an interface that allows for easy organization, search, and retrieval of electronic and paper files, making it an efficient file management system for any business.
Benefits
Choosing the right document management software is crucial for a seamless transition from a traditional filing system to a digital platform. Here are the advantages of using PinPoint Documents Now:
- Reduced Storage Space for Paper Files: By digitizing your paper files, PinPoint Documents Now significantly decreases the physical storage space required, freeing up room for more productive uses.
- Enhanced Security: With its robust security features, this software ensures that your business documents are safe from unauthorized access, protecting your valuable information.
- Full Compliance: PinPoint Documents Now aids in maintaining full compliance with regulatory standards, reducing the risk of non-compliance penalties.
- Quick and Easy Retrieval with One Centralized Repository: It consolidates all your documents, both electronic and paper files, into one centralized system, enabling swift and easy retrieval.
- Collaboration Across Departments or Locations: The document-sharing feature allows for smooth collaboration within teams across different departments or locations, ensuring everyone stays on the same page.
- Automated Workflow with Alerts: PinPoint Documents Now streamlines the workflow by automating the document management process and providing alerts for essential tasks, saving your business precious time and resources.
- Backup and Disaster Recovery: This document management software offers reliable backup and disaster recovery options, ensuring your business can quickly rebound in the event of data loss.
- Direct Scanning/Importing of over 400 file types: PinPoint Documents Now supports direct scanning and importing of over 400 file types, making it a versatile tool for any document management needs.
Comparing PinPoint Documents Now with Other Document Management Software
When stacked against other document management software, PinPoint Documents Now holds its ground as a top document management software. It provides a holistic document management solution, making it ideal for businesses of all sizes. Its ease of use, robust features, and reliable security measures make it stand out in the file management software market.
The Role of PinPoint Documents Now in Enhancing Business Processes
PinPoint Documents Now is an effective file management system that enhances business processes. It allows you to access files quickly, promoting collaboration and automating workflows empowering businesses to operate more efficiently. It helps reduce the time spent searching for documents, leaving more time for business-critical tasks.
PinPoint Documents Now: Enterprise Document Management At Its Best
PinPoint Documents Now is a top choice for large organizations in enterprise document management. It can handle the large volume of electronic files and paper files typically found in large corporations. Plus, its scalability ensures that it can grow with your business, adapting to changing needs and demands.
Why Use PinPoint Documents Now?
There are several compelling reasons why businesses should consider implementing PinPoint Documents Now as their document management system. Here are a few:
- Automate Manual Document Processes
Automating manual document processes is a must. PinPoint Documents Now automates filing, searching, workflows, onboarding, and indexing tasks. It’s essential for any organization aiming to go paperless, freeing up your staff’s time to focus on more valuable tasks.
- Increase Productivity and Reduce Costs
By streamlining the process of document management, PinPoint Documents Now boosts productivity and efficiency across the board. It facilitates file organization and ensures workflow tasks are completed promptly. This software also reduces costs associated with traditional paper-based systems, like printing and storage.
- Ensure Document Safety
The fear of losing crucial business documents is a thing of the past with PinPoint Documents Now. The software provides a secure environment for your files, ensuring they are safe and easily retrievable. The software also offers automatic filing of documents, with or without staff intervention, eliminating the chances of human error.
PinPoint Documents Now isn’t just a document management solution but a tool to drive organizational productivity, efficiency, and cost-effectiveness. It’s a reliable partner in your journey towards seamless file management and efficient business processes.
Verdict: Is PinPoint Documents Now the Best Document Management Software?
When considering its robust functionalities, seamless user experience, and adaptable features, it’s clear that PinPoint Documents Now offers an unparalleled document management solution. So, if you’re in search of the best document management software, PinPoint Documents Now deserves serious consideration.
FAQs
Is PinPoint Documents Now suitable for small businesses?
PinPoint Documents Now is designed to cater to small, medium, or large businesses. Its scalable structure and customizable features make it a perfect fit for small businesses and large corporations alike.
How secure is PinPoint Documents Now?
PinPoint Documents Now takes security seriously. It employs robust security measures, including two-factor authentication, role-based security, and secure file sharing, to ensure your documents are safe from unauthorized access.
Can I integrate PinPoint Documents Now with other document management tools?
Absolutely. PinPoint Documents Now supports integration with various platforms like MS Office, SalesForce, accounting systems, and more. This makes it a versatile tool that fits seamlessly into your existing workflow.
Does PinPoint Documents Now support mobile access?
Yes. PinPoint Documents Now understands the need for access on the go and provides mobile access to your documents, ensuring your business stays productive outside the office.
Can PinPoint Documents Now handle paper files?
Yes, PinPoint Documents Now can digitize your paper files, reducing storage space and making them easily retrievable. It supports direct scanning into the system, facilitating the transition from paper to digital.
What type of customer support does PinPoint Documents Now offer?
PinPoint Documents Now offers live chat support with their customer service team. In addition, it assigns a project manager for one-on-one training, ensuring your team can make the most of the software.
Can I access my documents remotely with PinPoint Documents Now?
Yes, you can. One of the significant advantages of PinPoint Documents Now is its provision for remote access. Whether you’re at home, on the road, or in a different office location, as long as you have an internet connection, you can securely access documents stored in the PinPoint Documents Now system.
Can I access PinPoint Documents Now through mobile apps?
Yes, PinPoint Documents Now provides mobile app access, ensuring you can manage your documents on the go. This feature increases the flexibility and efficiency of your document management process, allowing you to access, retrieve, and share files anytime, anywhere. Whether you’re in a meeting away from your office or working remotely, PinPoint Documents Now’s mobile app makes sure your important business documents are just a few taps away.
Can I edit documents directly in PinPoint Documents Now?
Yes, PinPoint Documents Now provides a feature that allows you to edit documents directly within the platform. This means you can make necessary changes to your documents without the need to download them, make edits in a separate program, and then re-upload them. This streamlined approach saves time and helps ensure your team always has access to the most up-to-date versions of documents. The built-in version control feature further ensures that changes to documents are tracked, keeping a clear record of edits over time.
How can PinPoint Documents Now help with document management?
With its robust features like automatic indexing and filing, secure document storage, and workflow automation, PinPoint Documents Now simplifies the process of document management. It helps organize your files, improve collaboration, reduce costs, and increase efficiency in your business processes.
Conclusion
Navigating the world of document management can be challenging, especially when it comes to selecting the best file management system. However, with PinPoint Documents Now, that decision becomes significantly easier. This software stands out as an exceptional file management system in the digital landscape.
Packed with robust features like AI-powered automatic indexing, secure file sharing, compliance tools, and workflow automation, it simplifies document management remarkably. Its capabilities stretch far beyond just file management, offering a holistic solution designed to boost productivity, reduce costs, and enhance collaboration across departments and locations.
Moreover, its scalability and user-friendly interface make it a perfect fit for businesses of all sizes, earning it a top spot in the world of enterprise document management. The addition of personalized training, live chat support, and system updates provides a comprehensive package that addresses all your file management system needs.
Whether your organization aims to go paperless, streamline workflows, or enhance document security, PinPoint Documents Now offers an efficient and effective solution, making it an excellent choice for file management systems.
Interested to learn more about file management systems? Check out our blogs today for in-depth reviews, comparisons, and insights into the world of document management. Equip yourself with the knowledge you need to decide on the right file management software for your business. Transform your business processes.
