Last Updated on April 20, 2023
Have you been searching for efficient project management tools to organize your teams and their tasks?
You’ve found the appropriate page if you said “yes” to the preceding query. To improve your standing in the present situation, it is manageable to state that you must adopt new approaches and employ new technologies and techniques.
We have chosen the most powerful tools that are available to achieve superior project management tools. First, let’s investigate the factors that make it essential to work with them.
Your teams would like to use a helpful project management solution called Proworkflow. It is aesthetically pleasing, adaptable, and straightforward to operate.
Additionally, it interfaces with all the required tools, saving you time and making your procedures more efficient.
- It allows you to easily reassign tasks, monitor time spent on themquickly, and rearrange their timelines.
- It’s always been challenging to generate quotes and invoices.
- Consulting and assistance you can count on
ClickUp is a highly-rated productivity application that helps you manage your time, activities, and projects more effectively.
The project management tools assist you in determining who is responsible for what and centralizes your tasks, projects, and resources.
ClickUp prioritizes views, statuses, features, and procedures to provide a superior user experience.
- Use stages to standardize workflow.
- Customize workspaces with workflows, tags, and features.
- Auto-schedule with time estimations
- Manage what others see and do.
ProofHub is used to keep track of projects by NASA, Disney, Taco Bell, and others. This powerful, all-in-one utility can do the work of tens of other tools.
The project management tools can be used by teams of 10, 50, or 500 people. It lets project managers keep track of all tasks and communication. ProofHub is an excellent website with project tools like files, time tracking, team chat, and a calendar.
The current release, which works with the cloud, is excellent for remote teams and tasks that are outsourced. One project management tools can be used by everyone on the team. With Secured IP, you can limit which IP addresses can access your ProofHub account. This protects your data and makes it safe to work from home.
ProofHub also helps with digital proofing. Cross-functional teams that work on web design, social media, and advertising can speed up the creative process. Separate the stages of a project’s flow into “pending,” “under review,” and “approved.”
- Tasks can be given out in a clear and organized way by managers.
- ProofHub has its own timesheets so that team members can keep track of how much time they spend on tasks.
- It brings together all kinds of Tools for project management tools under one roof, making it easy to work together.
- Managers can stay on top of the planning process with excellent tools like Gantt Charts and Project Timeline Calendars.
ProProfs Project is one of the easy-to-use project management tools with a lot of features that can help businesses of all sizes manage, track, and carry out unlimited projects with ease.
It puts all of your projects in one place so that your teams can work on them together. They can share files on the go, talk about problems, give feedback through task comments, and get updates on how the Project is going in real-time.
The tool helps you do everything, from resource management and ranking tasks to keeping track of them and doing them. You can also make timesheets for each member of your team, keep track of billable and non-billable hours, and make invoices.
- Training Maker is an LMS that lets employees train anywhere, at any time.
- A knowledge Base is a place where people can get help and share information.
- Collaborate: Set up a question-and-answer board and a learning community.
- Project – Track tasks, activities & time
Marketing, sales, customer service, and even project management tools are all brought together in one place by HubSpot, a customer relationship management system.
HubSpot’s free Marketing Hub is a one-stop shop for managing all of your marketing projects, including your to-do list, file storage, and communication channels. The Marketing Hub is where you’ll address all of your initiatives and receive instantaneous feedback, notifications, and outcomes.
Built-in templates allow you to go right into project management tools. Each Project should have a designated owner, a due date, and any necessary attachments or materials posted in the Projects section. HubSpot’s CRM will be used for collaboration between your marketing, sales, and support teams.
- Discussion boards
- Project plans that have already been constructed
- Integration of customer data with database
- Scheduling and tracking software for assigned tasks
- Analytics in-depth dashboard
#6 Zoho Projects
The best project management apps for any business.
With the cloud-based project management tools, Zoho Projects helps you plan projects, keep track of work, and work with your team no matter where they are.
- Efficient organization of files
- Timelines and Gantt charts for monitoring projects.
- A unified platform for group innovation, team collaboration, and communication
- It can be used in tandem with ZOHO CRM and other programs for comprehensive agency management.
Filestage is marketing project management tools that are suitable for multiple projects and large businesses, and it speeds up the review and approval processes for team outputs
To reduce errors, guarantee compliance and make your life easier through automation, Filestage streamlines your proofreading process by organizing feedback and automating it throughout the process.
Make it possible for team members and clients to view and comment on project deliverables (such as documents, images, or videos) in real time during the course of any marketing, video production, website design, product catalog, or any other type of Project, and to approve files once they are complete.
- Establish a reliable system of checking and approving work
- Live commentary on media items such as videos, documents, photos, and music
- Version control for clearly delivered products
- A project management tools dashboard through which all outputs may be viewed and tracked
nTask just came out on the market, so it’s still in a growing stage of development. As the tool gets better, new features and AI are being added.
It’s easy to use and easy on the eyes, which is one of the many reasons why start-ups, solopreneurs, and even large companies will quickly switch to these new project management tools.
- The development of tasks and projects may be made quickly and easily with the help of a task checklist, status updates, and a progress meter.
- As part of your risk management strategy, you should create a “risk matrix” to catalog and rate the likelihood of various threats.
- Creation and management of issues with adjustable severity, priority, and status.
- Time management using attractively laid out weekly timesheets to which manually entered hours can be assigned to the most pertinent tasks or projects to fasten your project management tools’ progress.
GanttPRO is considered to be among the best project management tools by more than 250,000 project managers all over the world.
It enables the creation of project management tools plans and schedules, the monitoring of workflow, the management of expenses, the observance of deadlines, and the organization of productive collaboration in a centralized location. The solution provides pre-made templates for Gantt charts, making it more straightforward to get started.
- Working Load: Maintain a Healthy Balancing Act
- Coordinating through talk, files, and alerts
- Gantt charts and a Board perspective are included in this workspace.
- Templates to jumpstart your next Project
Redbooth is an intuitive online task and project management tools designed for teams with a lot going on.
In addition, you can use Redbooth to maintain organization throughout your entire team, ensure that everyone is on the same page, and stay on track with their schedule.
- easy-to-use software for managing projects and tasks
- Simple job allocation and delegation.
- Apps for Apple and Google mobile devices
Chanty is a cross between a collaboration platform for teams and a task management system, making it a unique tool in the field of project management tools. you can turn communication into a task with a due date, an assigned team member, and a priority level.
When you click on the link labeled “task discussion,” you’ll be sent to a thread devoted to just that topic. Both voice and video calling capabilities are built right into Chanty. Chanty is compatible with a wide variety of other programs. Some examples are Trello, Asana, Zapier, Google Drive, Dropbox, OneDrive, Github, Gitlab, Bitbucket, MailChimp, and Giphy.
- You may launch or join a call with Chanty anywhere you have internet access. One click will take you from composing a message to initiating a live video chat.
- Sharing your screen during a video call allows you to demonstrate your current task or let another participant do so.
- Supporting up to 1000 video participants and 49 videos at once, 4k video is a great addition to meetings.
Paymo is a full-fledged task management program that helps teams work better through features like advanced planning, scheduling, task management, and time tracking.
It’s a great way to get everyone on the same page and to work together whether you’re on a creative, marketing, web design, or business consulting team.
Paymo lets you work together and helps you get things done faster and more efficiently.
- Tools like Gantt charts and Kanban boards help plan and schedule tasks efficiently.
- Post comments and have discussions for instant, stress-free teamwork.
- Evaluate the time spent on the job versus the initial estimations.
- Adjustable logs of time spent on tasks
Celoxis is an all-in-one PM tool that has won several awards. It lets organizations plan and keeps track of their portfolios, projects, tasks, resources, timesheets, issues, and risks from one place.
It is a simple project management tools that allows many ways to work together, like a free client portal that you can change to fit your needs. It has some of the best dashboards and reporting features on the market. It has a lot of features, is easy to use, and is very flexible.
- The one-stop shop for managing projects
- It’s simple to work together with others, including clients, by sharing and discussing documents and exchanging feedback.
- Offers valuable reports and dashboards that provide complete, real-time coverage.
- Make quick work of assigning workers to projects based on their availability, demand, and expertise.
Scoro is well-known for being among the most comprehensive business management software options available for companies that provide creative and professional services.
Scoro is a project management tool for you if you want to give your job some structure, and it will help you do that.
- One central location for all of your projects, clients, and teams
- Make sure everything in your company runs smoothly using workflow management.
- Benefit from an instantaneous snapshot and generated reports
- Compatible with a wide variety of other applications
TeamGantt is an innovative project management system that makes project scheduling software available in the cloud. This Gantt chart software makes project management a breeze.
Easy and enjoyable collaboration on your Gantt chart with coworkers, teams, and friends is possible.
- Simple, prompt, and intuitive drag-and-drop timetable
- User-friendly and logically constructed
- Continuous, up-to-the-minute updates
Insightly is a comprehensive CRM that includes a suite of tools for managing projects and businesses.
Building solid relationships with your customers over time enables you to expand your business at a previously unattainable rate.
- Monitoring progress on projects with little effort
- Sale rates, and lead management, need to be sped up.
- Boosts your ability to connect with others
Mavenlink is a cutting-edge piece of software that was developed to help businesses that provide services connect with people, complete projects, and increase their profitability.
Mavenlink is able to assist you in successfully delivering projects in a world where connection, transparency, and performance matter more than they ever have before.
- You can easily manage numerous projects at once.
- Control project timelines with ease.
- Elevate your portfolio profile to showcase your work.
The program known as Comindware is widely used for workflow and business process management.
The program for managing workflows offers essential functionalities, such as handling tasks, data, and documents respectively.
- Optimizing processes is the main focus.
- Order processing and customer relationship management
- Enterprise-wide system integration, real-time monitoring of operations, data analytics, and automated process execution.
Planview is here to save the day if you are in need of assistance finding a cloud-based project management tools application that can assist in the expansion of your company.
It is a single collaborative solution for project management tools that could assist you in managing projects and make it easier for you to connect with your team members.
- Workflow and process automation
- Monitoring spending and keeping budgets in order
- Adaptable User Interface
Avaza is a valuable tool that teams use to work together on projects, schedule resources, keep track of time, and manage business expenses.
It helps you get more done faster by making it easy to share files, see what other people are doing, and more.
You can see at a glance who is working on what, manage work assignments, and make better scheduling decisions.
- Identify, categorize, and organize activities across many projects
- Budgeting and invoicing procedures for projects that can be adjusted on the fly
- Project-by-project resource allocation can be easily managed.
- Simple time monitoring across devices with a single click
#21 Easy Project
Easy Project comes equipped with a wide variety of high-quality project management tools that you can use, your team, and the entire business.
It is a beautiful fit for several industries, including the information technology industry as well as the educational sector, and it is trusted by reputable firms such as Toyota, Lenovo, and Bosch.
- Picturesque diagrams and schemes for projects
- Supports Resource Management, Accounting, Customer Service, and Help Desk modules.
- Compatible with Microsoft Office (Outlook/Project/Excel/Redmine)
Using Teamdeck, businesses may speed up their project management tools completion time by accessing a comprehensive solution.
These project management tools are crucial for tracking resources and time spent on individual tasks and projects.
Team deck allows you to easily assign workers to projects, track their time, and generate timesheets with a single click.
- Timetables for allocating resources
- Keeping track of time and using timesheets
- Policy administration for absences
- Log time spent on projects that can be charged to clients.
Jive is an intelligent intranet. The innovative platform changes your organization by increasing productivity, making it easier to work together, and making searches more modern.
PeopleGraphTM, a new technology from Jive, uses machine learning to map the connections between people, content, and activities across your digital ecosystem.
It knows your people’s jobs, skills, and needs and uses this knowledge to give them the data they need right when they need it.
- Bring your team together with your data and tools on a single, intuitive interface.
- Promote two-way and multi-directional communication.
- Create a sense of belonging amongst members of a geographically spread-out group.
This is a very straightforward and easy-to-use solution for huge businesses, such as those in the fields of architecture, interior design, information technology, and many others.
Freedcamp provides the capability to an unlimited number of users, making it incredibly simple and quick to organize details and activities.
- Use a Gantt chart to see the big picture when planning out your work.
- Separate complex jobs into manageable chunks.
- The use of external parties and their connections
- Management of shared files
Smartsheet is a portable piece of project management tools that can assist teams in collaborating on projects, tracking time, generating reports, managing resources, and making plans.
The incredible capabilities of the software hosted in the cloud put it at the top of the list of the finest tools for project management.
- Utilize the efforts of a cohesive group
- Requests for updates will be made automatically
- File upload via services like Google Drive, OneDrive, Dropbox, and more
- Learn who is active and who is idle.
With these project management tools, Freshdesk is equipped with an extensive selection of capabilities. They are designed to assist firms in satisfying the requirements of their clientele.
It is easy to set up and provides the most bang for your buck compared to other options.
- Automated Gameplay with Real-Time Communication and Phone Support
- Exceptional adaptability
- We support multiple languages, multiple channels, and multiple products.
- Fantastic email communication and online support systems
The needs of a team are all in one place thanks to Hive’s powerful project collaboration and management software.
The system lets you track a project’s status and shows the group in a Kanban-style view.
It keeps track of project progress with Gantt charts and puts everything a project team needs on one page.
- offers a unified system for doing anything
- Create action plans and reuse previously completed procedures
- Effortlessly switch between tasks, messages, and documents
- Use it from any computer or mobile device.
The two functions of project management tools and time monitoring are combined in the collaborative software known as LiquidPlanner.
It has an intriguing methodology for the management of projects because it enables teams to establish realistic timelines based on a variety of scenarios.
- Range of times during which things might be expected to be completed
- Monitoring of both time and money spent
- Bulletin boards dedicated to specific projects
- Including Remarks in Work
You can keep the team’s work under control and interact with them effectively by using Time Camp, which makes it simple to measure the amount of time the group has spent on each project management tools.
Users of the tool can handle an unlimited number of customers and projects without incurring any additional fees.
- Monitor the development and look for snags
- Obtain valuable data on the duration of individual tasks by timing them.
- Organize your team’s tasks.
- Improve your time estimates for completing specific types of work.
Basecamp is one of the most widely used project management tools available online.
Project sheets centralize all of your core components, ensuring that crew members know their responsibilities and that nothing is overlooked.
- Forums, calendars, and to-do lists
- Storage for files and documents
- Accessibility and simplicity of design
- Members of the tag team can
Competent and professional, Zistemo is a set of web-based project management tools that help teams stay on track.
By tracking team progress in real-time against milestones, tasks, and budgets, organizations of any size may improve efficiency and save time.
- Fully automated online timesheet submission, review, and approval
- All of your business’s financials, projects, and team members’ timesheets may be seamlessly integrated and synchronized in real-time online.
- Team members can stay up-to-date on the Project’s status in real-time and communicate with one other.
Asana is software for managing projects hosted in the cloud and assists teams in mapping out every aspect of the projects they are working on within a company.
Asana gives you the ability to organize your work in a manner that is most suitable for you. It is versatile enough to conform to your needs.
- The free software provides a simple interface and search
- Create a list of boards and divide the chores across the columns.
- Utilize a custom mailbox to communicate with your staff.
- Project management tools scheduling using the Gantt chart format.
Wrike is a powerful and flexible tool that helps teams work together better and talk to each other more openly.
Wrike has a lot of tools for collaboration, communication, and document management that are the best in their fields.
The tool lets you set priorities and get your team on the same page so you can work faster and better.
- you can sync calendars like Google Calendar, iCal, and Microsoft Outlook with tasks and milestones.
- The use of Gantt charts allows for the development of visual timelines.
- Facilitates the result of a plan for putting strategy into practice
Monday.com is a simple but easy-to-use tool that helps people keep track of their work, meet deadlines, and create an open-door culture.
The best thing about the solution is that it makes it easier to have discussions, see who is working on what, and keep everyone in the loop.
- Management of all correspondence and related files in one place
- The use of charts and graphs to monitor and manage projects
- The reporting and analytics are flawless.
#35 Teamwork Projects
Teamwork Projects are made to work well with the tools so that you can create more intelligent workflows.
Users can do a project and create tasks and milestones with the help of a fun interface and easy-to-use tools.
you can use Teamwork Projects on iOS, Google Chrome, Android, and the Web.
- Make sure all of your projects have a clear beginning and ending points.
- With the help of the project management tools activity overview, you can see at a glance what everyone is working on
- Visualize your tasks in a ‘Gantt chart’ format
- Find out how your team is doing so you can improve.
Workzone is a web-based app made by a team of very dedicated people who want to help people and businesses improve their work management control and visibility.
This ensures that all members of the team are on the same page by providing them with a centralized hub for project management, organizational tools, and information sharing.
- Obtain high-level reports so that everyone is aware of the next steps.
- Allows for more rapid interaction
- Easy task management, shared document storage, and other collaborative features.
- Clients and other users can have their access levels adjusted.
When planning a project, staying on top is easier if you have all the data in one place.
Evernote is a software you can use to take notes, make lists, read online content, and find something you’ve already written.
By ensuring everyone is on the same page, you can always focus on what’s essential from the beginning to the end of a project.
- Create alerts that remind you of due dates and keep tabs on comments.
- Archive essential emails and use time management tools to stay on track.
- Create tags to organize your notes so that you can find them easily.
Redmine is an accessible tool that works on more than one program and can be used in more than one language.
It lets people who have signed up make and manage their projects.
Once you have signed up, you can do your projects and use their features.
Since the software is free and can be downloaded, you should try it.
- Aid for several separate projects
- The use of predefined roles to restrict access
- Issues, Timesheets, and Projects with Custom Fields
- Tools such as a calendar, a Gantt chart, and an issue tracker
Nutcache uses the best parts of Agile workflow to help you better plan, track, and organize your tasks and projects.
It gives you everything you need to finish the project delivery lifecycle.
Over 1,300,000 companies around the world trust it to help them meet their deadlines
With its agile planner, you can see what other people are working on at a glance.
- Priority management playing cards
- Establish checkpoints and reminders so you can stay on track and never miss a submission again.
- Time and money should be billed correctly.
- Adaptable processes and neatly arranged jobs
Notion is a free project management software with a workspace that allows you to write, plan, and work with others in one place.
The notion is different from other project management tools because it looks and has more modern features.
It’s used to plan and talk about projects, talk to teams and clients, and keep track of everything necessary.
Notion keeps track of everything and makes the best possible record of how each person works.
- Create an outline and organize the ideas however you like.
- instantaneous synchronization between several computers and teams
- Compatible with Linux, Mac OS X, Windows, Android mobile devices, and the web browser.
Frequently Asked Questions
What software do most project managers use?
There are many software tools that project managers use to plan, track, and manage projects. Some of the most popular tools include:
This project management software allows project managers to create and track schedules, assign tasks and resources, and manage budgets.
This cloud-based project management tool helps project managers track tasks, communicate with team members, and manage projects from start to finish.
This visual collaboration tool helps project managers organize and prioritize tasks and projects.
This project management and team communication tool allow project managers to track progress, assign tasks, and communicate with team members.
This cloud-based project management tool helps project managers create and track schedules, assign tasks, and manage budgets.
These are just some samples of the many software tools available to project managers. The right tool for a particular project will depend on the particular needs and goals of the Project, as well as the preferences of the project manager and the team.
What are the five project management tools?
Gantt charts are often used in project management as they show you a timeline and which tasks depend on each other. This is great for seeing how much of your workload you can finish in what period.
Structure for Breaking Down Work
The Work Breakdown Structure is the first and most important tool for planning a project. It’s a list of steps you can take to reach the goal of your project’s goal.
A project baseline is a graphical representation of what your Project’s worth. It compares your performance to that of the baseline, which is the (arbitrary) standard you set for your Project.
Team Building Activities
Team building activities are a way to boost the morale and productivity of your teams by having them do things together or compete in healthy habits.
Communications management plan
A project communication plan is a tool that ensures project members, clients, and other stakeholders share information clearly and consistently.
What are the seven types of project management?
There are many different approaches to project management, and the best method for a particular project will depend on the project’s specific goals, constraints, and needs. Here are seven common types of project management:
This linear approach to project management means that each phase of the Project is completed before moving on to the next one.
This is a flexible and iterative approach to project management, in which the Project is divided into smaller “sprints.” Progress is reviewed and adjusted at regular intervals.
This approach to project management focuses on minimizing waste and maximizing value for the customer.
This is a data-driven approach to project management that focuses on continuous improvement and eliminating defects.
Agile project management has quickly become the most popular approach to managing projects. With this type of project management, you are given a group of self-organizing teams, and the plan is adjusted if there are signs of trouble.
This is a visual project management method where tasks are tracked with cards. You can visualize your progress and experience with this project management method.
This bespoke methodology has been customized for the UK and European workplaces based on its modern principles.
These are just a few examples of the many approaches to project management. The right direction for a particular project will depend on the needs and goals of the Project, as well as the preferences and capabilities of the project team.
In conclusion, numerous project management tools and software are available to assist project managers in adequately planning, tracking, and managing projects.
These tools range from detailed task lists to complex software suites with vast features and capabilities. The appropriate tool for a particular project will rely on the Project’s specific demands and objectives, as well as the project manager’s and team’s preferences.
Whether you require a simple tool for tracking chores or an advanced software solution for managing complicated projects, there is likely a tool that can match your requirements.
With so many options available, selecting the ideal project management solution for your specific requirements might not be easy.
Consider your specific project requirements, budget, and team’s expertise and skills to make the decision easier.