Wondershare PDFelement: Is It An Ideal File Management Software For Business?

Wondershare PDFelement: Is It An Ideal File Management Software For Business
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Explore Wondershare PDFelement, a comprehensive solution for document management. Streamline your business with this top-rated software.

File Management Software: Overview

File management software, or file organizer software, is a computer program designed to facilitate the organization, storage, and manipulation of digital files. It provides users a user-friendly interface to navigate through files and folders, perform various file operations, and maintain an efficient file system.

File management software has evolved significantly, especially as businesses transition from paper files to digital storage. These software tools are no longer just storage facilities but comprehensive systems that help streamline business processes, ensuring efficient document management and smoother workflows.

In this blog post, we’ll explore Wondershare PDFelement, one of the best document management software on the market, to help you understand how it stands up to its competitors and why it could be an ideal document management solution for your business.

What Is Wondershare PDFelement?

Wondershare PDFelement is a robust file management software that is a powerful tool for your business’s document management needs. It blends the functionalities of file sharing, document editing, and document management systems into a single platform. This multi-functional platform makes managing business documents seamless, reducing the hassles of handling numerous document types and formats.


A. Quarterly Plan (US$29.99)

Quarterly Plan (US$29.99)
  • 1-quarter of PDFelement updates
  • 1-quarter access to all features
  • Free 20GB Document Cloud storage
  • No watermark
  • Free tech support

B. Yearly Plan (US$79.99)

Yearly Plan (US$79.99)
  • 1-year of PDFelement updates
  • 1-year access to all features
  • Free 20GB Document Cloud storage
  • No watermark
  • Free tech support

C. Perpetual Plan (US$129.99)

Perpetual Plan (US$129.99)
  • Forever to use PDFelement
  • Get access to all features
  • Free 20GB Document Cloud storage
  • No watermark
  • Free tech support

Document Management With PDFelement

The document management aspect of Wondershare PDFelement is what sets it apart from many other document management solutions. It effectively transitions a business from relying on paper files to digital files without complex processes. Unlike the traditional file management system, it empowers businesses with advanced document management tools, allowing for easier file search, retrieval, categorization, and storage.

But how does it function as a document management system?

First, PDFelement allows businesses to create digital files from paper files effortlessly. You can scan your paper documents and convert them into editable PDF files, a crucial feature that facilitates the transition from paper to digital.

Second, PDFelement ensures effective document management by allowing you to easily categorize, store, and retrieve your documents. You can organize your files based on your preferences, making it easier to find specific documents when needed.

Features Of Wondershare PDFelement

PDFelement is equipped with a plethora of features that make it one of the top document management software out there:

  1. File Conversion: PDFelement supports converting files between various formats, helping you avoid compatibility issues.
  2. OCR Technology: Optical Character Recognition (OCR) feature allows you to convert scanned documents into editable and searchable PDF files.
  3. Document Protection: The software lets you password-protect your documents, ensuring only authorized individuals have access.
  4. Document Annotation: You can annotate your PDFs, add comments, highlight texts, and even add stamps, making it ideal for document sharing and collaboration.
  5. Form Creation and Data Extraction: You can create interactive forms and extract data from filled forms, facilitating data collection and analysis.

Comparing PDFelement to Other Document Management Software

Compared to other document management software like M-files and the likes, PDFelement stands out for its simplicity, affordability, and comprehensiveness. While M-files offers excellent document management features, some users may require a steeper learning curve. On the other hand, PDFelement has a user-friendly interface that makes document management, editing, and file sharing straightforward.

Moreover, PDFelement is more affordable than many of its counterparts, making it an excellent choice for small and medium-sized businesses that need a cost-effective yet robust document management solution.

Document Sharing And Collaboration With PDFelement

Document sharing and collaboration are a breeze with PDFelement. The software facilitates the secure sharing of business documents and makes collaboration more effective with annotation features. Team members can add comments, suggest edits, and highlight areas of interest in shared documents, making working on shared projects or documents easier.

Document Editing With PDFelement

PDFelement stands as a powerful document editor. Unlike traditional file management systems, you can do more than just view PDFs. You can edit documents. You can edit the content of your PDFs, add images, insert links, adjust formatting, and so much more. It combines the convenience of a PDF viewer with the flexibility of a word processor, simplifying the task of working with business documents.

Editing PDF Documents with PDFelement in 3 Easy Steps

Editing PDF Documents with PDFelement in 3 Easy Steps

PDFelement’s user-friendly interface makes editing PDF documents a breeze. Here’s how you can edit your PDF files in three simple steps.

  1. Add PDF Document to Edit

To start editing a PDF file, you first need to open the file in PDFelement. Navigate to the “Open files” option, locate the PDF document you want to edit, and open it in PDFelement. Once the document is opened, click the “Edit” button on the top menu bar.

  1. Edit Text or Images

Now that you’re in editing mode locate the area you wish to edit. If you want to modify the text, simply click on the text you want to change and start typing your new content. Similarly, if you’re going to edit an image, click on the image, and options will appear to add, delete, move, or resize the image.

If you want to add new text or images, click on the “Add Text” or “Add Image” buttons on the top menu bar. This will allow you to insert new content into your PDF document.

  1. Add Watermark/Background/More

For further customization, PDFelement lets you add watermarks, change the background, and more. To do this, click on the element you want to add from the top menu bar. For example, if you add a watermark, click the “Watermark” button.

A new window will appear where you can edit the settings for your watermark, such as the text, transparency, rotation, location, etc. After you’ve made your adjustments, click “Apply” to insert the watermark into your document.

Similarly, you can add a background or perform other customizations. Once done, remember to save your edited PDF document.

And there you have it! You’ve learned to edit a PDF document using PDFelement in just three simple steps. This straightforward process eliminates the complexity typically associated with editing PDFs, making it an easy task even for those who aren’t tech-savvy.

Wondershare PDFelement Enterprise

Wondershare PDFelement Enterprise

PDFelement from Wondershare presents itself as an easy yet powerful PDF solution, perfectly tailored to meet the needs of modern businesses. Whether it’s user management, ease of deployment, or round-the-clock support, PDFelement ensures its users a streamlined document management experience.

  • Ease of Deployment: Deploying PDFelement across your organization is simple. The software supports MSI through various platforms, including Group Policy Object (GPO), Windows System Center Configuration Manager (SCCM), Windows Terminal Server™, and Citrix™. This ensures a hassle-free deployment process, allowing your organization to adopt the software swiftly.
  • User Management: PDFelement provides a self-serve license manager that easily assigns, revokes, and manages end-user licenses. This eliminates the headache of manual license management and ensures that your team always has the necessary software access.
  • 24/7 Support: Understanding the importance of a reliable support system, PDFelement offers high-quality services with real-time responses for all enterprise customers. The dedicated 24/7 support ensures any issues or queries are promptly addressed, minimizing downtime and maintaining workflow efficiency.

How PDFelement Enterprise is Helping Businesses Work Better

PDFelement has consistently proven its value by helping businesses improve their workflows and boost productivity. Below are some examples of how PDFelement has positively impacted businesses.

  • Cost Reduction: Adopting PDFelement has resulted in significant cost savings for many organizations. For instance, one automotive division saw a whopping 70% reduction in total ownership cost and time spent on license management by standardizing on PDFelement.
  • Productivity Boost: The ease of use, scalability, and flexible licensing model offered by PDFelement has enabled organizations to overcome challenges in managing end-user licensing, leading to a threefold increase in productivity.
  • Time Efficiency: Users have found that PDFelement significantly reduces document processing time. For example, one user noted a 30% reduction in time spent on printing, editing, combining, and protecting PDF files, thanks to the software’s streamlined features.
  • Paperwork Elimination: The form tools provided by PDFelement enable quick form filling, leading to more efficient invoicing and contracts. Users also find the ability to extract and reinsert pages for physical signatures helpful, which contributes to eliminating paperwork and driving efficiencies.
  • Improved Techniques: By implementing PDFelement, users have improved their working techniques, halving study time in some cases. The software’s robust features and user-friendly interface make it a valuable tool for enhancing workflow efficiency.


What is Wondershare PDFelement?

Wondershare PDFelement is a comprehensive document management software that offers tools for creating, editing, converting, and sharing PDF files. It includes features like Optical Character Recognition (OCR), form creation, document protection, and more.

How does Wondershare PDFelement improve document management?

PDFelement streamlines document management by allowing users to easily create, edit, and convert PDF files. It provides tools for secure file sharing, collaboration, and efficient organization of files. It also includes OCR technology, which converts scanned documents into editable and searchable files.

Is Wondershare PDFelement secure to use?

Yes, Wondershare PDFelement is secure. It offers multiple layers of protection for your documents, including password protection and advanced encryption. Additionally, it facilitates secure file sharing to ensure your documents are safe from unauthorized access.

How can I edit a PDF using Wondershare PDFelement?

Editing a PDF using PDFelement is simple. Open the PDF in the software, click the ‘Edit’ button, and you can directly edit text, add images, change formatting, insert links, and more. The software also includes an OCR feature for editing scanned documents.

Can Wondershare PDFelement convert PDFs to other formats?

Yes, PDFelement supports the conversion of PDFs to multiple formats, including Word, Excel, PowerPoint, images, and more. This helps users avoid compatibility issues when sharing documents.

How does Wondershare PDFelement facilitate collaboration?

PDFelement offers features for secure document sharing and collaboration. It allows users to add comments, suggest edits, highlight text, and create threads for specific words, making it easy for teams to collaborate on documents.

Is Wondershare PDFelement suitable for businesses of all sizes?

Yes, PDFelement is a scalable solution suitable for businesses of all sizes. It’s easy to deploy across an organization, offers user management features, and provides 24/7 support for enterprise customers.

How does the OCR feature in Wondershare PDFelement work?

The OCR (Optical Character Recognition) feature in PDFelement allows users to convert scanned documents into editable and searchable PDF files. This is particularly useful for digitizing paper documents and enabling full-text searches.

Does Wondershare PDFelement support form creation and data extraction?

Yes, PDFelement allows users to create interactive forms and extract data from filled forms. This is useful for data collection and analysis in various business processes.

How does Wondershare PDFelement compare to other document management software?

PDFelement stands out for its user-friendly interface, affordability, and comprehensive features. It offers essential features in other document management software and unique additions like OCR and advanced editing tools. Its cost-effectiveness makes it an excellent choice for small and medium-sized businesses.


After a detailed examination of Wondershare PDFelement, it’s clear that it is a top-tier document management software. Its comprehensive range of features, user-friendly interface, and competitive pricing make it a go-to choice for businesses seeking a practical, cost-effective document management solution.

From document management and file sharing to document editing, PDFelement has all the tools a business needs to handle its documents efficiently. By choosing PDFelement, you can streamline your business processes, improve collaboration, and boost productivity.

Remember, the efficiency of your business processes is directly related to how well you manage your documents. So, choose wisely and choose the software that best caters to your needs. The world of document management software is vast, with numerous options. However, with its extensive features, ease of use, and affordability, Wondershare PDFelement stands out. It not only simplifies document management but also enhances the way businesses handle their file management needs.

Are you interested in learning more about file management software? If you’re in the market for a solution to revolutionize how you manage your business documents, we invite you to explore your options on our website.

Take the guesswork out of your software search and make informed decisions. Check out our blogs today to find the best file management software to take your business to new heights of efficiency and productivity. Remember, the right software can transform your business. Start your journey with us now!

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