...

OCR Software FAQ – Everything You Need to Know

Typing OCR Software
Share this:

Optical Character Recognition (OCR) is the conversion of images of text into machine-encoded text. Often, OCR is used in processing paper documents to allow them to be read and manipulated by computers. New technology is bringing OCR capabilities to a wide variety of applications and replacing traditional typed material with what could essentially be thought of as high-resolution images which are searchable and exportable to many different file types.

The goal of this FAQ is to answer common questions about OCR software and related technologies, but also make it easy for readers who may not have any prior knowledge or experience with OCR software fundamentals. Read this FAQ to learn everything you need to know about Optical Character Recognition software!

How does OCR software work?

OCR Software FAQ - Everything You Need to Know Softlist.io

The OCR software reads each letter as a separate unit and searches for distinguishing features that tell it which character it should be. For example, in English we write the letter “i” with two angled lines at the top and one horizontal line at the bottom; the software uses this kind of information to determine that i is being read and where exactly the I belongs on a digital version of the page.

Because of its ability to analyze an image and make sense of what it finds there, OCR is commonly used in things like scanning books into e-books or searching for certain details in pictures. It’s also helpful in image editing software because you can use it to search for text within a picture and then replace the text with another word or phrase—you could take a picture of your friend’s face and use OCR software to find all references to her name and replace them with your own, letting you create professional-looking photos of yourself among famous people.

By choosing the right program to run your OCR operation, you also have options for editing and enhancing the scanned files. You might choose to correct any errors that show up in the files during scanning by looking at each file individually, then copying and pasting corrections where they’re needed. If you don’t want to do that much work or if you have hundreds or thousands of files to correct, you can use OCR to edit them all at once by running the same check for errors on each file’s text. In addition to making corrections like these, you might also be able to apply filters or effects to the scanned text files.

How does OCR software convert scanned documents into editable text?

OCR Software FAQ - Everything You Need to Know Softlist.io

There are two kinds of OCR scanners.

Optical character recognition (OCR), in its simplest form, allows you to convert images of text into editable files. It has many different uses, from quickly digitizing a paper book or magazine for reading on an e-reader to extracting the legalese from a scanned contract for analysis. However, there are some things you should know about OCR before you dive in.

Online OCR